VisionSpace Portugal, located in Figueira da Foz, is looking for an Administrative Assistant M/F to support its team in Portugal and Germany.

The ideal candidate shall be capable of handling daily administrative tasks, supporting the team in multidisciplinary activities, and directly reporting to Management.

You’ll support the team by:

• Preparing monthly reporting inputs for customers
• Preparing and organizing the monthly/quarterly invoicing
• Preparing company events and travelling
• Handling and organizing incoming invoices and schedule payments
• Overviewing office facilities and stationary needs
• Overseeing facilities services, maintenance activities and tradespersons
• Keeping company documentation updated and organized.
• Managing our social media content and publications.
• Ensure all support activities are carried out efficiently and effectively to allow the other operations to function properly.

Who You Are:

· Excellent verbal and written communication skills

· Capacity to handle tight deadlines and last-minute changes and adapt quickly while remaining flexible

· Ability to problem-solve independently

· Familiar with Microsoft applications

· Ability to quickly learn new tools

· Confirmed ability to maintain a high level of confidentiality, integrity, discretion, and judgement

· Ability to demonstrate a positive and team player demeanour

Requirements

· Professional proficiency in English and Portuguese is required, and proficiency in German is an advantage.

· Proven experience as an administrative assistant (or relevant role)

· In-depth understanding of office procedures

· Proficient in MS Office

· Excellent organizational and multitasking abilities

· Know-how in social media management

· A team player

· Willingness to learn

What we offer:

· Outstanding working environment

· Competitive salary based on experience

· Participation in company events abroad

· Continuous training

If you recognize yourself in this description and want to be part of the team, please do not hesitate to apply for the position through our webpage, www.visionspace.com/careers.

Tipo de oferta: Integral/Full-time

Benefícios:

• Cartão/Ticket refeição
• Estacionamento gratuito

Horário de trabalho:

• Período diário

Remuneração suplementar:

• Décimo terceiro salário
• Subsídio de Natal

Pergunta(s) de seleção:

• Quando pode iniciar funções?

Experiência:

• funções similares.: 3 anos (Obrigatório)

Idioma:

• Inglês e Português (Obrigatório)