At Voltalia we are passionate about renewable energies! We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014.

Our ETD (Equipment, Trading & Distribution) Business Line is looking for an Executive Assistant, who will have the following responsibilities:

• In charge of the Head of ETD Agenda;


• Support BL?s Senior Managers;


• In charge of the BL meetings logistic, invitations, meetings rooms, attendance follow-up, documents? consolidation, and preparation;


• Interface with Operations & Services for meetings coordination;


• Responsible for business travels;


• Monitor BL travel costs and do the periodical reporting;


• Monitor travel roster of team members;


• Support the Head of ETD on filing expenses reports and another admin stuff;


• Support the organization of Seminars/ BL Event;


• In charge of the BL events and team building logistic (program, hotels, flights, etc.);


• Interface with Communication Department to support internal BL promotion initiatives;


• Coordinate BL Communication with O&S.

REQUIREMENTS

• Previous experience in similar roles;


• Graduate from Administrative/ Secretary School (not mandatory);


• Able to report meetings in writing (MOM);


• Knowledge of Office tools (Power Point, Excel, Word, Visio?etc);


• Fluent in English and French;


• Spanish or Italian is a plus.

KEY SKILLS

• Ethics and professional secrecy;


• Team spirit;


• Positive attitude;


• Able to communicate effectively at all levels of the organization;


• Proactivity and resilience skills .

COMPANY
Voltalia Portugal

BUSINESS LINE
ETD / MPrime

CONTRACT TYPE
Fixed-term Contract

CONTRACT DURATION

LOCATION
Portugal, Porto

STARTING DATE
Oct 22