Main objective:

Implement and facilitate all the backoffice processes in Portugal, mainly all the issues related to employee?s needs and services. Be a link between the Iberia policies and the communication & implementation in Sysmex Portugal.

Tasks:

Office Management - Services:

• 
  Reception (answer and forward phone calls).


• Classification and distribution of mails.


• Organization of meetings and database management.


• Support in the organization of company events internally and coordination for the request of meeting rooms or other spaces.


• Order stationery, parcels, or other materials for use in the office.


• Respond to correspondence, complains and inquiries.


• Preparation of communication, presentations and reports.


• Coordination with the Travel Agent for the travel booking for employees.


• Expense management support for SPT employees


• Collaboration / coordination with the management of rentings, phones or other services. Update de data base, KPIS or reports of those services.

Purchase management:

• 
  Manage the purchasing process for SPT.


• Resolve incidents that users of the tool may have.


• Manage purchase reports (purchase volume, savings volume).

IT

• 
  Collaborate promptly in deployments or configurations of PCs, printers or other local devices, at the request of the IT Iberia department.

Quality:

• 
  Support to the documentation of the quality department for the deployment of the processes or other local legal issues.

Marcom:

• 
  Local support for the organization of congresses or events at the request of Marcom.


• Coordination of translations of brochures or other Marketing providers.

Human Resources:

• 
  Collaboration with HR Iberia to control labour issues, time registration, etc., as well as assure the compliance and documentation related to employees.


• Introduction of data in the system and coordination with IT for the Onboarding / offboarding processes of the employees.

Professional experience in general:

• 
  3 years working as an office manager supporting the back-office functions.


• Experience in similar positions and responsibilities.


• Detail orientation and skills for organising and controlling.


• Good handling of the Office package and databases.


• Knowledge about main company processes is a plus.


• Skills to deal this several topics at the time.


• Fluent English; Native Portuguese


• Fluent Spanish will be a plus