BNP Paribas is a leader in the Eurozone, and a prominent international banking institution with strong roots in Europe's banking history. It has a presence in 71 countries, with 200 000 Employees ? including more than 150 000 in Europe and 6 000 in Portugal alone.

BNP Paribas is present in Portugal since 1985, having been one of the first foreign banks to operate in the country. Today, the Group has several entities operating directly in this territory, offering a wide range of integrated financial solutions to support its clients and their businesses.

Thanks to its international presence and regular and close collaboration among its businesses, BNP Paribas has the resources to support all clients - individuals, entrepreneurs, SMEs, large corporates, institutional investors and community organisations - with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions: Domestic Markets and International Financial Services for retail banking and specialised financial services, and Corporate & Institutional Banking for corporate and institutional clients.

The PMO Analyst will be based in Lisbon, within the Portugal Territory Management Office, and will be working directly with the UK Country Project Office.

The Territory Management Office (TMO) acts as strategic partner to Portugal Territory Management, COO and Company Engagement and provides strategic analysis, reporting and management services to enable an informed and fast decision making process.

The UK Country Project Office (CPO) plans, executes and implements high profile, strategic programmes and projects throughout the UK coordinating efforts at Territory Level across all business areas and functions.

ROLE AND RESPONSIBILITIES

The PMO Analyst will support the UK CPO team to deliver and implement its projects and scope of activities.

The UK CPO reports directly to the UK Territory Management, with high level of exposure to top management and transversal visibility over the different business lines. The PMO Analyst will have exposure to different projects and to senior stakeholders in the organization.

The position is a PMO Analyst and the objective of the role is to perform PMO tasks supporting UK CPO activities.

Key to this role are the principles to improve, govern, control and assure across the following areas:

• Transversal Activities ? Assist in the day to day collation of data and reporting for departmental and transversal activities such as capacity planning, resource management, forecasting, project planning, RAID (Risks, Assumptions, Issues and Dependencies) management


• Budget ? Maintain and monitor the team?s budget


• Communication and Reporting ? Deliver high quality reporting to stakeholders, including sponsors and senior management
  
• Project Support ? Assure that project governance is in place, monitor adherence to the methodology, support Project Managers in all PMO aspects and ensure that the delivery lifecycle is adhered to. Provide PMO expertise to Project Managers and training when required.


• Audit & Quality Assurance ? Measure and report on quality, undertaking or overseeing Quality Assurance reviews, ensuring continuous improvement. Participate in evidence gathering and tracking for internal audits


• Continuous Improvement ? Participate in the transformation of the UK CPO activities, suggesting improvements and changes to processes that generate efficiency gains and enhance the service. Keep up-to-date Team procedures and on-boarding packs


• Assistance on projects ? Participate to internal projects to support the head of the team or project leads on deliverables, or potentially assist in the PMO of projects


• BCP ? Business Continuity Plan Coordination, and single point of contact for Business Continuity Management teams


• Assistance on recruitment ? Coordinate the recruitment process between the team, AMS, Human Resources and the candidates


• Ad-hoc request from UK Territory management ? Work on request of coordination from UK Territory management when needed ? Creation of dashboard, ad-hoc coordination tasks
  
• Assist the head of the department ? on different tasks, analysis, Inspection General (internal audit) or Operational Permanent Control reviews

Key responsibilities:

• Maintain the projects roadmap, pipeline and provide visibility to relevant stakeholders


• Contribute to the management of standard document repository(ies) and collaborative tools enabling the sharing of key information


• Verify project tracking, control and reporting; monitor the management of risks, issues, dependencies, actions, tracking to budget, change control and regular reporting


• Monitor budget and spend for projects


• Manage the production of consolidated reporting and the production of slides for reporting at management committees


• Provide materials, input and facilitate governance at all levels internally
  
• Provide project support to selected projects, including aspects such as set up of the project governance, project launch, RAID management, ensuring that the methodology is followed appropriately for the project, preparation of SteerCo materials and minutes, management of project gate approvals and closure


• Ensure that procedures are kept up to date for owned activities, and track maintenance of procedures across the UK CPO team


• Facilitate capacity planning across a complex portfolio of projects; provide support where needed and communicate resource allocation challenges


• Produce budget, actuals and forecast information for individual projects through to departmental view


• Identify and implement opportunities to improve project delivery
  
• Deal with all levels of the organisation from project team members to senior sponsors


• Help on deliverables on projects

PROFILE

Experience in PMO role

• 4 to 7 years of PMO experience in a similar organisation including:
  
  • Capacity planning
    
  • Governance support, including operation of governance processes and preparation of materials
  
  
  • Financial tracking at project and portfolio levels
  
  
  • Project planning
  
  
  • Status reporting
    
• Strong understanding of the project lifecycle


• Detailed knowledge of project, programme and portfolio management tasks


• Exceptional people skills and the ability to coach and challenge others


• Ability to deal with all levels of the organisation from operational, team leaders to senior sponsors


• Advanced communication skills (verbal, written, listening) and highly developed attention to detail


• Strong numeracy skills, able to analyse track and report complex budget information in a clear and consistent manner


• Ability to use Microsoft Office products to a high standard, including MS Word, MS Visio, MS Excel, MS PowerPoint and SharePoint


• Ability to adapt and respond in a rapidly changing environment


• Capability to be flexible and step beyond this role as and when required


• Ability to collaborate / Teamwork


• Supportive and coaching mindset
  
• Able to work to tight deadlines


• Be a role model, supporting and fostering a culture of good conduct


• Demonstrate proactivity, transparency and accountability for identifying and managing conduct risks


• Consider the implications of your actions on colleagues, partners and clients before making decisions, and escalate issues to your manager when unsure.

Please note that only applications submitted in English will be considered.

In case you are selected for this role, further documentation will be requested to support your hiring process.

BNP Paribas is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.